At GovTech Ocean, we value your privacy and are committed to protecting your personal data. This Notice on the Processing of Personal Data (hereinafter – the Notice) explains how we process your personal data when you use our GovTech Ocean website (hereinafter – the Website).
Before using our Website further, please read this Notice carefully. By agreeing to these terms of personal data processing, you provide your full consent to the processing of your personal data on the Website and to the use of your information in accordance with the terms below.
1. Data Controller
The International Charitable Organization “East Europe Foundation” (identification code – 35142329) within the framework of the project Global Government Technology Centre in Kyiv.
In this document, the term “GGTC Kyiv” refers to the controller responsible for personal data processing.
If you have any questions regarding your personal data, you may contact us via email at: ocean@kyivgovtechcentre.org or by sending a letter to the postal address specified above.
2. Collection and Use of Personal Data
You may browse our Website without being required to provide personal data. However, we automatically collect certain technical information and may also collect data that you provide through forms on the Website.
2.1. Automatically collected data:
We automatically collect data necessary for the Website’s operation:
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Device and browser information (device type, IP address, MAC address, browser type and version, language settings).
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Usage information (pages visited, time spent, interactions with features).
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Cookies. We use cookies for analytics and to improve usability. See Section 4 for details on cookies.
2.2. Information you provide:
These data are used to list your product on the GovTech Ocean platform and to ensure its proper categorization and public presentation.
When completing forms on the Website, you may provide the following data:
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First and last name;
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Email address;
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Phone number;
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Organization you represent (optional);
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Field of activity;
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City and country of residence.
Contact information (such as your email address) is required so that we can reach out to you for clarifications or further communication regarding your product listing, or your participation in platform programs or initiatives.
3. Purpose of Using Your Personal Data
3.1. Ensuring Website functionality and handling your requests
We process your data to enable you to use the Website, obtain consultations, recommendations, or access analytical materials.
When completing a form, the mandatory data include your email address or phone number, depending on the chosen form of communication.
3.2. Analytics and improvements
We process data for Website analytics, development of new features, improved usability, and enhanced security. In this case, anonymized data are mainly used.
3.3. Information updates
At your request, we may send you news, newsletters, event announcements, and project updates. You may unsubscribe from such communications at any time via the link in our emails or by contacting ocean@kyivgovtechcentre.org.
3.4. Legal compliance
We may process your data in accordance with applicable Ukrainian legislation.
4. Use of Cookies
Cookies help us improve Website performance. We use:
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Necessary cookies – ensure the Website’s basic functionality.
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Analytical cookies – help collect usage statistics.
You can change cookie settings in your browser. Detailed instructions are available for Chrome, Safari, Firefox, and Edge.
5. Data Sharing
We do not sell or share your data with third parties without your consent, except in cases provided for by this Notice and by law, in particular:
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At the request of government authorities, in accordance with the law.
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To protect the legitimate rights and interests of GGTC Kyiv.
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To prevent fraud and ensure Website security.
Access to your personal data may also be granted to:
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Our authorized staff and subcontractors providing Website support and administration services, or other Website-related services;
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Support team;
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Legal department;
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Marketing team;
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Hosting provider.
The Website may contain links to other partner websites. Once you follow a link to another site, the provisions of this Notice will no longer apply. Therefore, we recommend reviewing the privacy and data processing policies of third-party websites before providing any personal data that may identify you.
If our data disclosure policy changes, this Notice will be updated accordingly.
6. Data Processing
6.1. Security
We implement appropriate technical and organizational measures to protect personal data, including restricting access to data for authorized staff only.
6.2. Data retention
We retain your data no longer than necessary for the purposes outlined in this Notice, and in any case no more than 5 years, unless otherwise required by law.
7. Your Rights
Accordingly, you have the right to:
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Access your personal data upon request;
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Correct inaccuracies in your data upon request;
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Request deletion of your data;
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Object to processing;
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Restrict data processing;
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Other rights provided under applicable Ukrainian law.
To exercise your rights, please send a request to ocean@kyivgovtechcentre.org. We may ask for additional information to confirm your identity, including details you provided during registration.
You also have the right to lodge a complaint with the Ukrainian Parliament Commissioner for Human Rights.
8. Data Transfers Abroad
Currently, data processing is carried out within Ukraine. If it becomes necessary to transfer your data outside Ukraine or the European Economic Area (EEA), we will notify you separately and ensure an adequate level of data protection.
9. Updates to this Notice
We may update this Notice from time to time. If significant changes are made, we will notify you via the Website or other available communication channels.
We recommend periodically checking this document for updates.